The Ministry of Immigration and Integration processes personal data in connection with its performance of tasks in relation to the media. We are obliged to provide guidance and assistance as required to people such as journalists who contact us with questions within our field.
The purpose of this processing of personal data is to be able to respond to the enquiry from the media. In this connection, we will register the enquiry with a view to being able to respond to the media.
The legal basis for processing the personal data is based on a legal obligation, see Article 6(1)(c) of the General Data Protection Regulation. We are obliged to process the personal data as part of our exercise of official authority seeing that, according to the Public Administration Act and in pursuance of principles of good administration, we are obliged to provide guidance and assistance to people who contact us with questions within the Ministry's field.
We process the contact details of the media person contacting us. In practice, this is done by registering the enquiry with a view to preparing a response to the media just as the enquiry and other information about journalists may be disclosed, see below.
Other personal data may also be processed with a view to responding to an enquiry, typically if such information is mentioned in the enquiry. The information in question will typically be general personal data, but depending on the type of enquiry, sensitive personal data may also be involved, such as political or religious beliefs.
We may disclose personal data about the journalist or others to other public authorities if the enquiry means that we have to obtain a contribution to the response, or if the enquiry is otherwise relevant to those authorities' ability to handle their tasks. This may include the following authorities:
The Immigration Service, the Immigration Appeals Board, the Refugee Appeals Board, local authorities, police authorities, Danish missions abroad (embassies, etc.), the Danish Parliament, the Parliamentary Ombudsman, the Danish Security and Intelligence Service, the Danish Defence Intelligence Service, the Danish National ID Centre, the Agency for International Recruitment and Integration, and other EU Member States.
Enquiries from the media are registered with a reference number in our electronic case and document management system. We file documents with personal data in accordance with the rules set out in the Access to Public Administration Files Act, and we hand them over to the state archival authorities in accordance with the rules set out in the legislation on archives (approximately every five years). After this, the Ministry will generally delete the cases.
