The Ministry of Immigration and Integration processes personal data for the purpose of processing cases concerning removal from Denmark.
In order for us to process cases concerning removal, personal data will be processed, i.e. collected, stored and in certain situations disclosed to others. The processing of personal data will be carried out fully or partially by means of automatic data processing.
The purpose of this processing of personal data is to be able to process the cases concerning removal.
The legal basis for processing of personal data by the Ministry of Immigration and Integration is the General Data Protection Regulation and the Data Protection Act.
The Ministry of Immigration and Integration processes general as well as sensitive personal data, including data on identity, nationality and family relationships.
Depending on the circumstances, the Ministry of Immigration and Integration will disclose data about the applicant. This may be to the following authorities and organisations:
Depending on the circumstances, the Ministry of Immigration and Integration may disclose personal data to recipients outside the EU and EEA.
Such a transfer of personal data will be done in accordance with Article 46 of the General Data Protection Regulation which is concerned with transfers to third countries or international organisations which have provided appropriate safeguards, or Article 49 which is concerned with transfers to third countries which are necessary for important reasons of public interest or for the establishment, exercise or defence of legal claims.
Cases concerning removal are registered with a reference number in our electronic case and document management system. We file documents with personal data in accordance with the rules set out in the Access to Public Administration Files Act, and we hand them over to the state archival authorities in accordance with the rules set out in the legislation on archives (approximately every five years). We will, based on a case-by-case assessment, perform erasure of cases which have been handed over to the Danish National Archives. This assessment will take into account whether the Ministry still has a need for the data in those cases, and this depends on whether the cases are of importance in relation to ombudsman review, preparation of reports and statistics on case administration times, etc.
